Minutes
General Meeting
Wednesday, June 25, 2013
Valencia D - Spanish Court Hotel
- Christopher Benjamin, President, consultant
- Durrant Pate, IOJ
- Gwyneth Davidson, Cabinet Office
- Leo McEwan, Ministry of Transport, Works, Housing
- Maxine Francis, Assistant Gen Sec, King’s House
- Maxine McDonnough, Touchstone Productions
- Phillip Hamilton, IUC
- Rohan Powell, First VP, RJR Group,
- Karelle McCormack, 4H Clubs
- Durrant Pate, Institute of Jamaica
- Gwyneth Davidson, General Secretary, Cabinet Office
Apologies for absence
- Analisa Downes Allen, SLB
- Alison Christie Binger, Illuminarte
- Dayner Azzellino, Trustee, Marc Astuta
- Janneth Mornan Green, consultant
- Kathleen Johnson, consultant
- Meris Haughton, VP Membership
- Clea Mayne, (UK)
- Claudette Myers, PIOJ
- Opal Davis, NSWMA
- David Brown, Ministry of Transport, Works, Housing
- Patrice Tomlinson, Citizen’s Security and Justice Programme (CSJP)
- Leroy Porteus, CSJP
- Peta Gay Hodges, consultant
Call to order
The meeting was called to order at 6:0PM by President Benjamin.
Prayers were said by Maxine Francis.
President Benjamin welcomed the attendees and received apologies for absence.
OLD BUSINESS
UWI Singers Benefit - June 9
Vice President Leo McEwan expressed disappointment on the lack of support from members and appealed for better support in the future. The reconciliation is not yet complete, and all persons with returns are asked to do so. DPate noted that not enough time was given to sell tickets.
C Benjamin noted that the benefit was for collaboration and members to socialise more than as a fund raiser.
2013 PR Conference
C Benjamin gave an update on the plans for the conference. He noted that there were attempts to have a conference over the past four years, and with the guidance of Dr Carroll Edwards of UWI, plans were now well underway.
Date
September 19 - 20, 2013
Proposed Speakers
The overall theme is crisis communication, and local experts on the topic of crisis communication to cover social media, sports and entertainment..
Featured speaker to be Leading USA crisis communicator, Judy Smith. Consultant for the political thriller ABC TV series, Scandal.
Ms Smith’s speaking fee is being negotiated down from US$12,000 to US$10,000 per engagement. The plan is that she would speak twice. At the main conference and to students of PR from comms faculties of UWI, UTech, IUC, ICC, and NCU.
Fundraising and Sponsorship
The proposal is in its final stages of preparation. Advances have already been made to the Minister of Information and national media.
The meeting suggested that the conference also facilitate booths.
Venue
The audience expressed a preference to have the conference at a conference facility on the North Coast.
Registration Fee
What the PRSJ can do for Me - Discussion
The gathering suggested that the PRSJ should facilitate vibrant networking so that members can collaborate profesionally; also that the society should facilitate and promote ongoing professional development. D Beckford noted that practitioners should consider membership essential for their career credentials and seek to be part of a community and not “out there on their own”.
D Pate said that persons like himself coming in from other professions see the society as a place to grow professionally. The relevance of the newsletter was discussed, and D Beckford noted that it was useful and actually motivated her to attend the meeting.
It was suggested that the meetings could be structured so that it has a learning component so that members have an opportunity to improve skills. M McDonnough suggested that public speaking could be one such skill, where meetings would allow coaching in this area.
K McCormack suggested that the society undertake a social cause. The gathering was reminded that the society had supported educational causes (MoE pre schoolers book drive, Ostend special school toy drive, and Allman Town Primary labour day projects).
M McDonnough noted that the society could donate time and expertise to assist a charity organisation that needed PR support.
L McEwan called for the creation of a register of professionals who would be expected to meet standards of skills and conduct.
It was agreed that each general meeting does not need a guest speaker, and that this would be reduced to once per quarter.
To improve enjoyment at meetings, the giving of small tokens as prizes for attendance, good conduct and carrying a guest will be done.
Members were reminded:
Twitter: PRSJmFacebook: Jamaica PRSJ and Public Relations Society of Jamaica
AOB
Permanent Office
This matter was not advanced at the meeting.
The meeting was adjourned at 7:16PM by C Benjamin on a motion seconded by Leo McEwan.
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